WE'RE HIRING 

An Administrative Assistant keeps offices running smoothly by managing schedules, handling communications (phones, email, mail), organizing files, preparing documents/reports, coordinating meetings/travel, and overseeing supplies, acting as a central support hub with key skills in organization, communication, and multitasking to ensure efficiency for managers and teams.
Core Responsibilities
Scheduling & Coordination: Managing complex calendars, booking appointments, arranging meetings, and organizing travel.
Communication: Answering calls, screening messages, handling emails, greeting visitors, and drafting correspondence.
Document Management: Preparing, editing, and proofreading reports, presentations, memos, and invoices.
Office Operations: Maintaining filing systems, managing office supplies, and overseeing equipment.
Support & Liaison: Providing general assistance to staff, liaising with clients/vendors, and sometimes assisting with basic bookkeeping or HR tasks.
Key Skills & Qualities
Strong organizational and time management skills.
Excellent verbal and written communication.
Proficiency with office software (e.g., MS Office, databases).
Ability to multitask and work autonomously.
Discretion and professionalism.

Project Manager (PM) guides projects from initiation to completion, ensuring they are finished on time, within budget, and according to scope. They define project goals, build schedules, manage budgets, allocate resources, and communicate with stakeholders. Key skills include leadership, communication, risk management, and organization. 
Key Responsibilities and Duties
Project Planning & Strategy: Defining scope, goals, deliverables, and resources required.
Execution & Monitoring: Tracking progress, managing timelines, and ensuring adherence to the project plan.
Budgeting & Risk Management: Establishing budgets and identifying, assessing, and mitigating risks.
Team Leadership: Assembling teams, assigning tasks, and providing motivation.
Stakeholder Communication: Managing expectations, reporting progress, and providing updates.
Documentation: Maintaining detailed project documentation and reports. 
Common Qualifications and Skills
Experience: Previous experience in project management, often 3-10+ years depending on seniority.
Education: A Bachelor's degree in business, computer science, or a related field is typically required.
Certifications: Project Management Professional (PMP) or similar certifications are frequently preferred.
Skills: Exceptional communication, leadership, negotiation, and proficiency in project management software (e.g., Jira, MS Project). 
Project Manager Roles and Types
Technical Project Manager (TPM): Focuses on technical projects, often in IT or software development.
Construction Project Manager: Manages building projects and site operations.
Marketing/Creative Project Manager: Coordinates campaigns and creative deliverables. 

An HR Coordinator supports daily HR operations by handling administrative tasks, coordinating recruitment (posting jobs, scheduling interviews), managing onboarding, maintaining employee records, assisting with benefits/payroll, and serving as a key contact for employee inquiries, ensuring smooth HR processes from hiring to offboarding.
Key Responsibilities
Recruitment: Post job ads, screen resumes, schedule interviews, conduct background checks, and manage applicant tracking.
Onboarding/Offboarding: Coordinate new hire orientation, prepare onboarding materials, and assist with exit processes, as noted on Indeed.
Employee Records: Maintain accurate HR databases, update employee information, and ensure data privacy.
Benefits & Payroll: Assist with benefits administration and payroll processing, resolving discrepancies.
Training & Development: Help coordinate company-wide training programs and seminars.
Policy & Compliance: Support the implementation of HR policies and ensure compliance with labor laws.
Employee Relations: Respond to employee questions and concerns, acting as a liaison between staff and management.

A Talent Acquisition (TA) Specialist drives the end-to-end recruitment process, focusing on attracting, sourcing, and hiring top talent to meet long-term organizational goals. They collaborate with hiring managers to define role requirements, build talent pipelines, manage candidate screening/interviews, and promote the employer brand. Key skills include sourcing, interviewing, relationship-building, and data-driven decision-making. 

Key Responsibilities

• Partnership: Collaborating with hiring managers to define staffing needs, role requirements, and team strategy.

• Candidate Experience & Brand: Acting as a brand ambassador, ensuring a positive experience for candidates to improve employer branding.

• Talent Pipeline Development: Building long-term relationships with potential candidates to fill future vacancies.

• Data & Compliance: Utilizing Applicant Tracking Systems (ATS), monitoring hiring metrics, and ensuring legal compliance in recruitment processes. 

• Strategic Sourcing: Identifying, engaging, and attracting passive talent using LinkedIn, social media, and industry networks.

• Full-Cycle Recruiting: Managing the hiring process from posting job ads and resume screening to coordinating interviews, conducting assessments, and extending offers

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Essential Skills & Qualifications

• Communication & Networking: Strong interpersonal skills for building relationships with candidates and hiring managers.

• Sourcing Techniques: Proficiency in using tools like LinkedIn Recruiter, job boards, and social media platforms.

• Interviewing & Assessment: Expertise in interviewing techniques to evaluate candidate skills and cultural fit.

• Data Analysis: Ability to track and interpret recruiting metrics to optimize processes.

• Education: A Bachelor’s degree in Human Resources, Business, or a related field is common, along with experience in recruiting. 

An AP/AR Accounting specialist manages a company's day-to-day financial transactions, balancing both money owed to vendors (payables) and revenue due from customers (receivables). Key duties include processing invoices, reconciling accounts, managing collections, and ensuring accurate, timely financial reporting while adhering to accounting standards like GAAP. 
Key Responsibilities
Accounts Payable (AP): Receive, verify, code, and process vendor invoices. Match invoices to purchase orders and packing slips. Issue payments, manage vendor relationships, and reconcile monthly statements.
Accounts Receivable (AR): Generate and send customer invoices. Process payments, prepare bank deposits, and reconcile cash receipts. Monitor aging reports and follow up on delinquent accounts.
General Accounting: Reconcile bank and credit card accounts. Assist with month-end closing procedures, including journal entries.
Compliance & Reporting: Ensure compliance with company, state, and federal regulations. Maintain organized financial records and assist with audits. 
Required Skills & Qualifications
Education: High school diploma required; Associate or Bachelor’s degree in Accounting/Finance preferred.
Experience: 0–2+ years in accounting, specifically with AP/AR functions.
Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
Competencies: Strong attention to detail, 10-key data entry skills, and effective communication. 

Account Manager Specialist acts as the primary liaison between a company and its clients, focusing on nurturing long-term relationships, driving customer retention, and identifying upsell opportunities. They manage client needs, resolve issues, and ensure service satisfaction, often working with CRM systems to track metrics and achieve sales targets. 
Key Responsibilities
Relationship Management: Build and maintain strong, lasting relationships with clients, acting as a trusted advisor.
Client Support: Serve as the main point of contact, resolving customer issues, inquiries, and complaints promptly.
Sales & Growth: Identify opportunities for upselling, cross-selling, and renewal to meet sales quotas.
Strategy & Planning: Develop account plans, forecast key metrics, and align client goals with company solutions.
Reporting: Prepare reports on account status, performance metrics, and project progress for stakeholders.
Collaboration: Coordinate with internal sales, marketing, and product teams to meet client needs. 
Required Skills and Qualifications
Experience: 3-5+ years in account management, customer success, or a related role.
Communication: Exceptional interpersonal and presentation skills.
Sales Acumen: Proven ability to negotiate and close agreements.
Technical Skills: Proficiency in CRM software (e.g., Salesforce, HubSpot).
Education: Bachelor’s degree in Business, Marketing, or a related field.
Attributes: Results-oriented, organized, and capable of managing multiple projects simultaneously.